Privacy Policy, Data Security and Cookies

Here at the Channel Partnership we are dedicated to making sure that your data remains safe and secure.

Privacy Notice

We are aware of our obligations under the General Data Protection Regulation (GDPR) and are committed to processing personal data securely and transparently. 

This privacy notice sets out, in line with GDPR, the types of data that we collect and hold. It also sets out how we use that information, how long we keep it for and other relevant information about your data.

This notice applies to our current customers and suppliers, our former customers and suppliers and our prospective customers and suppliers.

We have separate privacy notices for:

  • Current, prospective and former clients
  • Employees, which will be issued to new employees with their offer of employment

Data Controller Details

The Company is not required to employee a data controller, however the company can be contacted for any queries as follows:  

  • Telephone: 01275 817 320
  • E-Mail:

Data Protection Principles

In relation to personal data, we will:

  • Process it fairly, lawfully and in a clear, transparent way
  • Collect data only for reasons that we find proper for the course of providing our services to customers or engaging the services of suppliers, in ways that have been explained to you
  • Only use it in the way that we have told you about
  • Endeavour to ensure it is correct and up to date
  • Keep data for only as long as we need it or required by regulation
  • Process it in a way that ensures it will not be used for anything that you are not aware of or have consented to (as appropriate), lost or destroyed 

Types of Data We Process

We hold and process the personal details, including their name, address, email address and phone numbers of:

  • Our current customers and suppliers
  • The data provided by existing customers is used to provide information on our services and/or anything that is specifically requested by you, the user. We will also use the information for billing and account management as well as to communicate with you on how we can best assist your business throughout our relationship with you.
  • Our prospective customers and suppliers
  • The data provided by potential customers will be for legitimate business interests only. This includes the interests of our company and how we can work to offer our services to benefit your business as well as ensuring that our marketing is relevant for your business. When managing your data we always take into consideration any potential impact that it may have on you and your rights under the current data protection laws. Please note that we will NOT use your data for activities that are overridden by the impact it could have on you.
  • Our former customers and suppliers


If you correspond with us at by email, postal service or any other form of communication including telephone conversation, we may retain the information contained within them to keep a record of a specific enquiry, notification, testimonial, complaint or any other relevant matter concerning our business relationship together.

You will always have the option to STOP receiving emails from and we will have to remove your personal data and/or refrain from contacting you again. Of course if you have a contract brokered with us at then it is necessary to have your personal data to ensure that we can authenticate the contracts and supply you with the services selected.

How We Collect Data (Including Our Use of Cookies)

Data relating to our current, former and prospective customers and suppliers is collected:

  • Directly from the customer or supplier, or
  • From third parties, such as referrals or recommendations from existing customers and suppliers, former customers and suppliers or other professional acquaintances. 

Personal data is kept within the Company’s IT systems. 

Our website uses ‘analytics’ cookies for the sole purpose of tracking the performance of our website and understanding more about what is of interest to our website’s visitors. We do not and will never and use cookies to identify individuals and we do not and will never store personal information in cookies. We do not believe that our use of analytics cookies pose any threat to your personal privacy or online security.

We will not use cookies if you do not agree to their use when accessing our website for the first time or if you set your browser not to allow the use of cookies.

Why We Process Data

The law on data protection allows us to process your data for certain reasons only:

  • In order to perform the contract that we are party to
  • In order to carry out legally required duties
  • In order for us to carry out our legitimate interests
  • To protect your interests and 
  • Where something is done in the public interest.

All of the processing carried out by us falls into one of these permitted reasons. Generally, we will rely on the first three reasons set out above to process your data. 

For example, we need to collect and process the personal data of customers and suppliers in order to perform the contract that we are party to with them and to maintain accurate accounting records in order to carry out our legally required duties.

We also collect data so that we can carry out activities which are in the legitimate interests of the Company. We have set these out below:

  • Contacting prospective customers and suppliers
  • Tracking the performance of our website and understanding more about what is of interest to our website visitors
  • Dealing with legal claims made against us or bringing legal claims against others
  • Preventing fraud

Special Categories of Data

Special categories of data are data relating to: 

  • Health
  • Criminal convictions and offences
  • Sex life
  • Sexual orientation
  • Race
  • Ethnic origin
  • Political opinion
  • Religion
  • Trade union membership and
  • Genetic and biometric data.

We know that we must process special categories of data in accordance with more stringent guidelines.

We do not and will not process special category data relating to our customers or suppliers.

If You Do Not Provide Data To Us

One of the reasons for processing your data is to allow us to carry out our duties in line with a contract that exists between us. If you do not provide us with the data needed to do this, we may be unable to perform those duties.

Sharing Data

Data may be shared with colleagues within the Company where it is necessary for them to undertake their duties.

We may share data with:

  • Our accounting system for the purposes of customer and supplier financial administration;
  • Our e-mail provider
  • Our marketing company
  • Our legal advisors and HM Courts and Tribunal Services for the defence of any legal claims made against us, or in bringing claims against customers, suppliers or third parties;

We may also share data for other reasons to comply with a legal obligation upon us.

Otherwise we do NOT reveal any of the personal information you’ve shared with us to any third party supplier unless you have requested it specifically, the information is needed to comply with new regulations or laws such as a court order or to address disputes, claims, emergencies or to protect our rights.

Protecting Data

We are aware of the requirement to ensure data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such. 

Where we share data with third parties it is on the basis that data is held securely and in line with GDPR requirements. Third parties must implement appropriate technical and organisational measures to ensure the security of data.

We also train our employees about the importance of your confidentiality and how to sensibly maintain the privacy and security of your information within our business.

How Long We Keep Data For

In line with data protection principles, we only keep your data for as long as we need it for. Retention periods can vary depending on why we need your data and are set out in our Data Retention Schedule.

Automated Decision Making

We do not make decisions on the basis of automated decision making (e.g. where a decision is taken using an electronic system without human involvement).

Your Rights in Relation to Data

The law on data protection gives you certain rights in relation to the data we hold on you. These are:

  • The right to be informed. This means that we must tell you how we use your data, and this is the purpose of this privacy notice
  • The right of access. You have the right to access the data that we hold on you. To do so, you should make a subject access request
  • The right for any inaccuracies to be corrected. If any data that we hold about you is incomplete or inaccurate, you are able to require us to correct it 
  • The right to have information deleted. If you would like us to stop processing your data, you have the right to ask us to delete it from our systems where you believe there is no reason for us to continue processing it
  • The right to restrict the processing of the data. For example, if you believe the data we hold is incorrect, we will stop processing the data (whilst still holding it) until we have ensured that the data is correct 
  • The right to portability. You may transfer the data that we hold on you for your own purposes
  • The right to object to the inclusion of any information. You have the right to object to the way we use your data where we are using it for our legitimate interests
  • The right to regulate any automated decision-making and profiling of personal data. You have a right not to be subject to automated decision making in way that adversely affects your legal rights. 

Where you have provided consent to our use of your data, you also have the unrestricted right to withdraw that consent at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent. However, in some cases, we may continue to use the data where so permitted by having a legitimate reason for doing so.

If you wish to exercise any of the rights explained above, please contact:

  • Tel:01275 817 320
  • Email:

Making a Complaint

The supervisory authority in the UK for data protection matters is the Information Commissioner (ICO). If you think your data protection rights have been breached in any way by us, you are able to make a complaint to the ICO.

Data Protection Manager

The Company is not required to appoint a Data Protection Officer.

Changes and Updates to the Privacy Notice

Here at The Channel Partnership we may update this Privacy Policy from time to time. We reserve the right to do this at any time, without providing notice to our data other than posting the updates directly onto this document.